**Finance & Accounting Associate**
**Functional Area: Finance & Accounting**
**Version: 1.1**
**Language: English**
**1. Introduction:**
This job description outlines the role and requirements for the Finance & Accounting Associate position. It is designed to help structure recruitment efforts by defining the knowledge, skills, characteristics, and experiences ideal for this role. This document supports recruitment, selection interviews, performance evaluations, and training alignments, providing a comprehensive view of the job's expectations and contributions to the organizational structure.
**2. Position Summary:**
The Finance & Accounting Associate is pivotal in managing day-to-day financial operations, including Accounts Payable and Receivable activities. This role involves processing invoices, issuing payments, managing executive expenses, and monitoring company receivables. Additionally, the Associate inputs client invoices into the accounting system and contributes to various financial reporting and auditing tasks.
**3. Place in the Organization:**
- Reports to: Director of Finance, Accounting & Billing
- Team: Part of the Finance & Accounting team within the European operations
**4. Tasks & Responsibilities:**
- Manage daily processing of Accounts Payable invoices
- Prepare and analyze AP reports, maintaining clear communication within the team
- Input monthly executive expenses and client invoices into Navision
- Record transactions including deposits and withdrawals for operating and tax accounts
- Collaborate with the Billing department to address client inquiries and resolve disputes
- Contact clients regarding overdue accounts
- Assist in the monthly payroll process and annual audit activities
- Coordinate facility-related financial tasks
- Comply with internal security rules and report incidents
**5. Competences:**
- **Analytical Skills:** Ability to synthesize complex information and design workflows
- **Problem Solving:** Efficient in identifying and resolving issues promptly using reasoned judgment
- **Customer Service:** Excellent in managing client relations and improving service delivery
- **Communication:** Strong oral and written skills, effective in both team and client interactions
- **Judgment and Decision-Making:** Independent and timely decision-making, including stakeholders in the process
- **Planning and Organizing:** Effective at setting priorities and organizing tasks
- **Teamwork:** Collaborative, supportive of team members, and open to feedback
**6. Knowledge & Skills:**
- Minimum educational qualification of a post-secondary college degree (MBO) – level 4 with at least 5 years of related work experience; Bachelor’s degree preferred with a minimum of 3 years experience
- Basic understanding of accounting principles and functions, including AP/AR best practices
- Familiarity with accounting software, particularly Navision; knowledge of ADP is a plus
- High level of emotional intelligence, integrity, and attention to detail
- Proficient in Dutch and English
**7. Key Performance Indicators (KPIs):**
- Timely and accurate financial reporting
- Effective management of accounts receivable and payable
- Positive client feedback and interaction
- Compliance with internal training and knowledge-sharing benchmarks
**8. Salary Indication:**
- Monthly gross salary between €2,500 and €4,500
- Performance-related bonus up to one gross monthly salary, based on meeting KPIs
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