Position title Finance & Accounting Associate
Position number 5.03
Functional Area Finance & Accounting
The Finance & Accounting Associate is responsible for day-to-day Accounts Payable activities.
These activities include processing invoices, issuing vendor payments, and maintaining executive
expenses activities. In addition, this position is responsible for the monitoring and collection of
the Company’s Accounts Receivable from our Clients. Besides that the Finance & Accounting
Associate is responsible for the manual input of Client invoices into our accounting system.
PLACE IN THE ORGANIZATION:
• Reports to the Director Finance Accounting & Billing
• Operates within the European Evolve IP Finance & Accounting Team
TASKS & RESPONSIBILITIES:
• Manage daily AP invoices
• Prepare and assist with analyzation of AP reports and communicate with Finance & Accounting team the status of payables
• Entry of monthly executive expenses into Navision
• Additional Finance & Accounting Functional Area tasks as necessary
• Input Client invoice into appropriate accounting systems (Navision)
• Record entries for deposits/ withdrawals in Operating and Tax accounts
• Cooperate with Billing to resolve Client inquiries/ disputes
• Contact Clients regarding delinquent account balances
• Assist on the monthly payroll process
• Assist with annual audit activities as need
• Assist on and coordinate facility-related activities
• Comply with IS rules and procedures
• Point out IS incidents
COMPETENCES:
• Analytical - Synthesizes complex or diverse information; Collects and researches data;
Uses intuition and experience to complement data; Designs workflows and procedures.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and
analyzes information skillfully; Develops alternative solutions; Works well in group
problem solving situations; Uses reason even when dealing with emotional topics.
• Customer Service - Manages difficult or emotional client situations; Responds promptly
to client needs Solicits client feedback to improve service; Responds to requests for
service and assistance.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations;
Listens and gets clarification when needed; Responds well to questions; Participates in
meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and
grammar; Varies writing style to meet needs; Presents numerical data effectively; Able
to read and interpret written information.
• Judgement - Displays willingness to make decision; Exhibits sound and accurate
judgement; Supports and explains reasoning for decisions; Includes appropriate people
in decision making process; Makes timely decisions; Able to work independently.
• Planning/ Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans
for additional resources; Sets goals and objectives; Organizes or schedules other
Associates and their tasks; Develops realistic action plans.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to
increase productivity; Works quickly.
• Dependability - Follows instructions, responds to management direction; Takes
responsibility for own actions; Keeps commitments; Commits to long hours of work
when necessary to reach goals; Completes tasks in time or notifies appropriate person
with an alternate plan.
• Team player – Listens and responds constructively to other team members’ ideas; Offers
support for others’ ideas and proposals; Is open with other team members about his/her
concerns; Expresses disagreement constructively; Gives honest and constructive
feedback to other team members; Works for solutions that all team members can
support; Seeks opportunities to work on teams as a means to develop experience, and
knowledge; Provides assistance, information, or other support to others, to build or
maintain relationships with them.
KNOWLEDGE & SKILLS:
• Bachelor’s degree is a plus, with a minimum of 3 year related work experience
• Basic understanding of accounting and accounts payable functions including AP best
practices
• Basic understanding of accounting principles, invoicing, and collections
• Knowledge of basic Accounts Receivable collections polices
• Knowledge of Accounts Payable and Accounts Receivable aging report
• Actual knowledge of legislation on finance & payroll
• High level EQ (Emotional Intelligence)
• Good oral and written skills, both in English and in Dutch
• Ability to work directly with internal staff and Clients in a professional
consultative manner
• High attention to detail
• Ability to manage difficult situations and work well under pressure
• Highly organized with excellent time management skills
• Experience with MSOffice
• Knowledge of ADP and Navision is a plus
• Some knowledge of ISO27001 and IS rules and IS procedures within EvolveIP
• Accuracy
• Integrity
KEY PERFORMANCE INDICATORS (KPI’S)
• Timely and accurate month end close
• Days Outstanding Ratio
• Maintaining AR aging buckets greater than 30 days at acceptable business levels
• Control on correctness & completeness in billing process
• Client feedback/interaction
• Evolve IQ: Passed for all assignments before due date
• Evolve IQ: Knowledge transfer via creating training material before due date
INDICATION OF SALARY:
• Between 2.500 and 4.500 EUR gross salary per month
• Performance-related bonus of max. 1 gross monthly salary, based on KPI’s
